Title
Staff Report for a Resolution Accepting the Work for the Annual Overlay/Rehabilitation 2012-13 Project (Project No. 2013-0050)
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council accept the work and authorize the City Manager to file the Notice of Completion, release the performance and payment bonds and release the maintenance bond upon successful completion of the one-year maintenance period.
BACKGROUND
Each year the City funds a road rehabilitation project. The streets included in this project were selected based on information from the City’s Pavement Management System, the amount of available funds, proximity to future projects and other engineering factors.
This project reconstructed the asphalt concrete pavement on the following street segments:
• Floresta Boulevard from Fremont Avenue to the Interstate 880 concrete overpass
• Farnsworth Street from the Interstate 880 concrete overpass to 270 feet to the southwest
• Fremont Avenue from Alvarado Street to Floresta Boulevard
Streets were reconstructed utilizing a cement-stabilized base process in which the existing subgrade was mixed with cement and then overlaid with asphalt concrete pavement.
Floresta Boulevard and Farnsworth Street were restriped to include Class II bicycle lanes. As a result, the number of through-lanes in each direction was reduced from two to one.
Other work items included in the project were installation of rubber speed cushions (speed bumps) on selected streets and miscellaneous paving, striping and pedestrian-related improvements at the railroad crossings on Williams Street, Marina Boulevard, Fairway Drive, and Lewelling Boulevard.
Analysis
Construction is complete. The work was inspected and deemed to comply with the contract documents and City standards.
Previous Actions
• On July 1, 2013, by Resolution No. 2013-097, the City Council awarded the construction contract to Gallagher & Burk, Inc. for the subject project
• On May 6, 2013, by Resolution No. 2013-059, the City Council approved the plans, specifications and called for bids for the subject project
Applicable General Plan Policies
This action is consistent with Streets and Highway Goal No. 16 of the General Plan and Action Item 16.03: Maintenance.
Environmental Review
This project is categorically exempt from CEQA per Section 15301(c) - Existing Facilities.
Summary of Public Outreach Efforts
• A public meeting was held at 7:00 p.m. on August 29, 2013 at James Monroe Elementary School to inform nearby residents and businesses of this project.
• Gallagher & Burk, Inc. distributed informational flyers to adjacent businesses and residences prior to the start of construction.
Fiscal Impacts
A summary of the construction contract with Gallagher & Burk, Inc. is below:
Original Contract $1,771,573.00
Change Orders -$84,918.94
Total Contract Amount $1,686,654.06
The negative change order amount was a result of a revision in the pavement design during construction. The total project cost was $1,915,000, including design and construction administration.
Budget Authority
Funding allocations for the subject project were as follows:
1) 554,376.00 - Measure B Funds, Annual Overlay/Rehabilitation 2012-13, Account No. 144-38-341, allocated in FY 2012-13
2) $770,902.00 - Vehicle Registration Fees (Streets/Roads) Funds, Annual Overlay/Rehabilitation 2012-13, Account No. 143-37-341, allocated in FY 2012-13
3) $40,000.00 - Measure B Funds, Annual Overlay/Rehabilitation 2012-13, Account No. 144-36-341, allocated in FY 2012-13
4) $514,000.00 - Gas Tax Funds, Annual Overlay/Rehabilitation 2012-13, Account No. 142-38-341, allocated in FY 2012-13
5) $42,640.00 - Proposition 1B - Local Streets & Roads Funds, Annual Overlay/Rehabilitation 2012-13, Account No. 149-38-341, allocated in FY 2012-13
6) $81,325.05 - Capital Improvement Projects Funds, Annual Overlay/Rehabilitation 2011-12 Extras, Account No. 210-38-289, allocated in FY 2012-13
7) $19,800.00 - Water Pollution Control Plant Fund for sanitary sewer line replacements, Account No. 593-52-246, to be used for sewer-related items
8) $35,100.00 - Neighborhood Traffic Calming Funds, Account No. 120-28-167, to be used for installation of rubber speed cushions
9) $25,446.93 - Gas Tax Funds, Account No. 140-38-334, used for design only
PREPARED BY: Kyle K. Lei, Associate Engineer, Engineering and Transportation Department