Title
Staff Report for a Resolution Accepting the Work for the Hesperian/Springlake Railroad Crossing Improvements, Project No. 12-150-38-325
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council accept the work and authorize the City Manager to file the Notice of Completion, release the performance and payment bonds and release the maintenance bond upon successful completion of the one-year maintenance period.
BACKGROUND
The project improvements include sidewalk construction along Hesperian Boulevard near the railroad crossing, and relocation of the pedestrian crosswalk to south of Springlake Drive. Other associated work consisted of traffic signal modifications, curb ramps and other various improvements in conformance with Americans with Disabilities Act (ADA) requirements and the installation of pedestrian swing gates across the sidewalks approaching the railroad crossing.
Analysis
Construction is complete. The work was inspected and deemed to comply with the contract documents and City standards.
Previous Actions
• On July 7, 2014, by Resolution No. 2014-071, the City Council rejected all bids from the first invitation for bids
• On September 15, 2014, by Resolution No. 2014-097, the City Council awarded a contract for construction of the work to Columbia Electric, Inc.
Applicable General Plan Policies
Policy 18.02-B: Pedestrian Safety Improvements: Develop programs to improve pedestrian safety at both controlled and uncontrolled intersections throughout the City. Programs that use innovative technology, such as lighted crosswalks and warning countdowns should be explored.
Environmental Review
This project is categorically exempt from CEQA per section 15301, Existing Facilities. Repair and maintenance of existing structures are covered by this section.
Summary of Public Outreach Efforts
This project was advertised in the Daily Review on July 18, 2014. Nearby residents and businesses were informed of the project via door hangers at the start of construction.
Fiscal Impacts
A summary of the construction contract with Columbia Electric, Inc. is below:
Original Contract $236,936.50
Change Orders $25,679.40
Total Contract Amount $262,616.90
The project cost was $345, 224.14, including design and construction administration. Union Pacific Railroad’s mandatory flagging during construction is estimated to be an additional $15,000 for a final project cost of $368,904.00.
Budget Authority
This project was funded from two accounts:
• Section 130 Grant funds of $191,000 in account 150-38-325, which were appropriated as part of the FY 2011-2012 budget and
• Measure B Bicycle and Pedestrian funds of $180,000 in account 144-36-325, which were appropriated when the project was awarded in 2014.
PREPARED BY: Nicole Noronha Castelino, Associate Engineer, Engineering and Transportation Department